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Scrum in the office, this is how you do it!

September 15, 2017 11:22 am | Door admin

Working agile is hot; no less than 75 percent of Dutch and Belgian companies use the method. The most well-known technique within the agile framework is scrum, which allows teams to deliver output faster and more effectively. Are all these buzzwords making you dizzy? Or do you want to know how to turn your office into a scrum paradise? Time for a crash course!

The need for a flexible working environment and new ways of working is increasing. Many organisations embrace new methods, such as scrum. This way of working is part of the agile framework, which originates from the software and IT industry and has become known within the past ten years as a way to create innovations and disruptions. By working this way, organisations can respond quickly and effectively to changing demands. Customer satisfaction is paramount, in addition to the well-being of the employees and the positive business results of the organisation itself.

whiteboards

How scrum works

A scrum team consists of three roles: a product owner, a scrum master and the team itself. By working in sprints (mini projects) you deliver fast and concrete results. Working according to scrum always consists of four fixed parts. In the sprint planning, the team plans the work with the product owner for the upcoming sprint, which is a short period of time. In the stand-up, the team discusses the progress of the project and any bottlenecks in 15 minutes every day. The review is the delivery and demonstration of the results and the sprint. Stakeholders and customers can give their feedback. In the retrospective, the team evaluates its performance and makes new appointments. The sprint has been completed and a new sprint starts.

Teams work with lists and post-its on which the work process is made transparent and clear. The product backlog determines all characteristics and requirements of the end product and with the definition of done the result can be assessed. The most well-known tool is undoubtedly the scrum board; by placing post-its with tasks in the columns to do, busy and done, you can see in one glance where you are and what needs to be done.

Stand-up meeting

The advantages of the scrum method

Scrum is all about adding value for the customer as quickly as possible – unlike a traditional project approach, where preparation and writing of plans costs a lot of time. Due to the large amount of interaction, the method significantly increases the effectiveness of the team. But that’s not all: job satisfaction and productivity are also rising. Scrum is a way to deliver output faster and more effectively. With the method, a project can be delivered every 2 to 4 weeks. Finally, no one is excluded. The daily stand ups give everyone insight in the project and create transparency about its progress.

A scrum-proof office

In order to be able to scrum as efficiently as possible, the working environment must provide optimal support. Are you ready to scrum at the office? With these tips you are good to go!

  • First, create a dynamic design. This can be done through creative, open and bright places that stimulate the productivity and creativity of the teams at a high level. Scrum teams communicate little digitally and especially offline. For example with post-its and whiteboards.
  • Make sure you are also flexible in the composition of your furniture. In a lot of organisations, the size of scrum teams changes continuously. Interior demands therefore change on a high pace.
  • Scrum meetings are short, efficient, proactive and standing. So also make sure that standing tables are available, such as an easily movable Move-it. But scrummers also change between sitting and standing; therefore make sure that there are enough work places where you can work individually while sitting. And do not forget the concentration work places! Spots where you can completely isolate yourself from the environment so that you can focus on your own activities are key in the perfect scrum environment. For example, choose a Concentration Corner, a flexible piece of furniture that is easy to move. Want to work completely separated, alone or in small groups? Then a Flexbox could be the right solution.

Is your team ready to work agile? Contact one of our interior architects to provide your office with the right scrum resources.

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